801 Labs Code of Conduct

This document details the policies and procedures of 801 Labs, approved by the Board of Directors on the recorded date. This version of the Policies replaces any previously-dated Policies.

This Code of Conduct was approved by the 801 Labs Board on Sunday, February 15th, 2020

Updates to these Policies can be made by majority vote of the Board at any Board meeting.

Safety & Compliance

For any emergencies, always call 9-1-1

The Key Holding Officers shall ensure 801 Labs's compliance with all fire codes, health codes, and relevant safety laws at all times.

It is the responsibility of all persons in the space to provide safe working conditions to every other person in the space at all times. Particularly, any two members can ask another person to stop doing something that makes them feel unsafe, regardless of what it is. Any conflicts that arise should be brought to the attention of a Key Holding Officer or Board member.

Each particular piece of equipment to be found in 801 Labs has its own safety procedures that are required to know before using the equipment. No individual is allowed to use any equipment for which he/she is not trained and approved to operate.

Each person is responsible for any damage caused to the space or equipment, beyond normal wear and tear.

801 Labs is not responsible for lost or stolen property of any Patron or any guest.

Officers

801 Labs's board appoints by majority vote. Key Holding Officers make the day-to-day decisions between board meetings. All Keyholding Officers are expected to look out for the best interests of the hackerspace, including following and enforcement of this code of conduct. Each Officer has primary authority over a specific domain, though Key Holding Officers occasionally share tasks between domains.

All Officers

  • Ensure that their work with the hackerspace act is done in a safe and legal manner
  • Ensure that their work with the hackerspace follows the code of conduct
  • Ensure that the organization follows the bylaws set by the board

Key Holding Officer

  • Open the hackerspace during operational hours, if present at the hackerspace
  • Ensure that individuals who are present at the hackerspace act in a safe and legal manner
  • Ensure that the code of conduct is followed
  • Resolve conflict between individuals involved with the organization
  • Ensure 801 Labs's compliance with all fire codes, health codes, and relevant safety laws at all times
    • Any questions that arise should be directed to the Saftey Officer or Board Member

Officer Coordinator

  • Coordinates all business-related activities of the space
  • Represents 801 Labs to external organizations
  • Submits budgets for approval and supervises spending
  • Works with the Board to draft policy, and oversee the implementation of approved policies

Operations Manager

  • Directs the day-to-day operations of the space
  • Oversees tools and equipment, infrastructure, classes

Safety Officer

  • While safety is the responsibility of every Key Holding Officer, this role is the oversight of safety at the hackerspace
  • Ensures equipment and patrons operating said equipment are doing so in a safe and controlled manner
  • Resolve issues between patrons, up to and including violations of this Code of Conduct and enforcement of the disciplinary process

It is not required to be a Member of the Board to be an Officer. The Officers may from time to time join the Board in Executive Session.

Equipment Use Policy

801 Labs provides free internet access on site for individuals who are present at the hackerspace. This internet connection is to be used in accordance with all local, state, and federal laws, and may not be used to conduct any of the following:

  • Download or upload obscene, offensive or illegal material
  • Send confidential information to unauthorized recipients
  • Invade another person’s privacy and gain access to sensitive information
  • Download or upload pirated movies, music, material or software
  • Visit potentially dangerous websites that can compromise our network and computers’ safety
  • Perform unauthorized or illegal actions, like hacking, fraud or buying/selling illegal goods

Usage of a VPN (Virtual Private Network) service for personal data security is encouraged.

801 Labs provides access to tools and resources located and owned by the hackerspace. You must be in good standing to operate 801 Labs tools or equipment, as well as trained and approved to operate each piece of equipment. Do not use tools for which you are not certified. If you wish to be educated and certified in the usage of the tools, please talk to a Keyholding Officer, and they will point you in the right direction.

Privacy Policy

In this Policy, “Personal Data” refers to information such as name, address, phone number, or other data that could be used to identify him or her. 801 Labs shall always take steps to reasonably secure Patreons’ Personal Data. A Patron has the right, upon request, to review and update any Personal Data stored by 801 Labs.

801 Labs does not share Personal Data with third-party organizations for any marketing or for-profit related purposes.

Behavior & Discipline Policy

Conflict Resolution

Given that we are not in a perfect world, conflict will occasionally occur. Any Key Holding Officer can be called upon to address a conflict between two or more individuals. Conflicts between an Officer and any other party is to be resolved by a Board Member. The Key Holding Officer or Board Member's decision is binding until the next board meeting, at which point the stakeholders have the opportunity to appeal to the Board. If no appeal is made, the previously made decision stands. Otherwise the majority vote of the Board regarding the appeal is binding.

Disciplinary Process

801 Labs reserves the right to terminate any patronage at any time for any reason, but we strive for the process to be as fair and open as privacy and discretion allow us to be. The disciplinary process against a individual can involve one or more of the following steps:

  1. The Patron will get a verbal warning from a Key Holding Officer or a Board Member
  2. The Patron will receive a formal Warning, signed by a Board Member or Key Holding Officer
  3. The Patron will be called before the Board to discuss the behavior in question.
  4. The Patron will be put on probation.
  5. Patron will be suspended for a length of time.
  6. The Patron will be permanently banned from the space.

Minor conflicts would begin with a verbal warning and only proceed further as necessary. For offenses that affect safety or affects security of the space, any Key Holding Officer or Board Member have the ability to immediately suspend a Patron or guest, prohibiting access to the space. Upon this action, the Officer or Board Member must notify the Board of the suspension. This suspension is in effect until the next board meeting, at which time the suspension automatically ends unless the Board votes otherwise.

Note that some offenses – including but not limited to non-payment of dues – can trigger automatic patronage suspension or termination, without a formal review by the Board or any other steps listed above. Please note, 801 Labs does not currently accept dues.

Minors (<18 yrs old) and Animals

Minors and animals are welcome at 801 Labs, but must be accompanied by a guardian who is at least 18 years old. The guardian is responsible for:

  1. The minor/animal's actions and messes
  2. The minor/animal's health. It should go without saying, but please do not bring illness into a confined public place
  3. The minor/animal's interactions with other individuals, please be aware there are individuals who are not comfortable around children/animals
  4. The minor/animal's dismissal from the hackerspace in the event of persistent problems

Our Standards

Examples of behavior that contributes to creating a positive environment include:

  • Using welcoming and inclusive language
  • Being respectful of differing viewpoints and experiences
  • Gracefully accepting constructive criticism
  • Focusing on what is best for the community
  • Showing empathy towards other community members

Examples of unacceptable behavior by participants include:

  • The use of sexualized or violent language or imagery and unwelcome sexual attention or advances
  • Trolling, insulting/derogatory comments, and personal or political attacks
  • Public or private harassment
  • Publishing others’ private information, such as a physical or electronic address, without explicit permission
  • Other conduct which could reasonably be considered inappropriate in a professional setting

If patron or guest feels uncomfortable, unsafe, or holds concerns about any activity or behavior within the 801 Labs community is enouraged any of the following:

  • Contact a Key Holding Officer or Board Member
  • Contact the Board, as a whole ([email protected])
  • Privately reach out via [fill this in]

Signatures

Only authorized parties are allowed to sign for 801 Labs. In addition to the Chairman, the Board has vested each of the following with signing authority over a specific domain:

Board President

  • Signs contracts, leases, third-party agreements that bind 801 Labs
  • Signs for equipment checked in or out, such as for fairs/conventions
  • Signs for anything shipped to/from the space
  • Signs Agreements

Board Treasurer

  • Signs any checks, invoices, or payables
  • Signs Agreements

Board Member

  • Signs Agreements

Financial Policy

Budgets

The Board, from time to time as necessary, shall work with the Treasurer to implement budgets that have been approved. The Treasurer shall report to the Board the progress of any budgets while in progress.

Reserve

The Board has directed the Officers to set aside a Reserve of operating funds. The Treasurer shall provide periodic reports on the Reserve to the Board.

Organization-Owned Equipment

This section refers specifically to a piece of equipment – such as a laser cutter, 3D printer, leather-stitcher (i.e. something more than just tools) – that a Patron wishes to locate in the space and share with the community. The guidelines of this arrangement are below:

  1. The agreement must be approved by the board in advance of its move to the space
  2. The equipment must be formally leased to 801 Labs
  3. The agreement must contain the owner's guidelines for training and the allowed use of the equipment
  4. The agreement must contain a time period, or specify the terms of the equipment's removal
  5. Anything left at the space for more than 24 hours without following this is considered an anonymous donation to the nonprofit. At which point 801 Labs may dispose or use it.

Non-Profit Status

801 Labs does not exist to subsidize for-profit ventures. As an Organization organized for exclusively religious, charitable, educational and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, 801 Labs prohibits any for-profit business or operations at the hackerspace, as well as any political campaigning or related activities.